Posted on December 7, 2017

Office Manager

Closing: January 19th 2018

HunkyDory Films are on the lookout for an Office Manager to start ASAP. We need someone with an upbeat, can-do attitude who is ready to hit the ground running and embrace every aspect of the job.

Key Responsibilities:

Building & Facilities management:

Managing company premises in all respects; liaising with contractors, suppliers, utilities, managing agents, local residents and local authorities.

Overseeing the upkeep of the premises and arranging for repairs as needed.

Overseeing the booking of the meeting rooms and edit suites.

Liaising with the teams in house to ensure expectations are met for visitors and meetings.

Maintaining H&S compliance ie office risk assessments & fire risk assessments.

Finance:

Assisting with financial reconciliation for every production

Managing and reconciling all petty cash flow, production floats and credit card expenditure

Company invoicing and chasing debtors

Logging all incoming supplier invoices and overseeing from sign-off through to payment

Office & HR:

Answering and fielding all incoming calls

Booking couriers and taxis

Handling supplier accounts, contractors, equipment and overseeing replenishment of office supplies

Managing all incoming and outgoing post

Managing staff holiday requests and monitoring sickness and absences

Managing Work Experience requests and placements

Event Management:

Co-ordinating company sales trips abroad (Cannes Lions, SXSW, Kinsale etc) and also assisting with booking trips for production crew; including booking flights, hotels, cars.

Assisting our Sales & Marketing team to organise events

 

Requirements and Skills:

Excellent communication skills – your written and oral English skills must be to the highest standard

Unbelievable organisational skills – you’ll have to wear many hats so we need someone who can multitask without batting an eyelid.

Very good knowledge of Microsoft Word and Excel needed in particular. Experience with using both macs and PCs would be preferred.

Friendly, personable, bubbly and confident – we’re looking for someone who wants to make the role their own.

As the role is so involved we are most keen to hear from candidates who have previous Office / Facilities / Studio Management experience who are confident they are up to task.

 

Our office is based in Caledonian Road, hours are 8:45am – 6 pm, Monday-Friday – please note that due to the nature of the job some early mornings, late nights and/or weekends will be required at times.

 

Please contact Rhian Boughtwood with your CV and cover note: [email protected]