Junior Team & Communications Coordinator
The APA are looking for an enthusiastic and proactive Team & Communications Coordinator to join our small team in vibrant Soho.
We are a representative body within advertising, with production, VFX, sound design, music, animation and editing companies as members. These are companies that produce everything within the advertising world.
This position is ideal for someone interested in commercial production and advertising, or someone looking to gain hands-on experience across a wide variety of projects within a creative industry.
We’re looking for someone who is resourceful, highly organised, and a strong communicator with a proactive attitude. You will be the go-to person in the office, supporting a broad mix of administrative, communications and event-based work.
This is a brilliant opportunity to build industry knowledge, further develop creative and organisational skills, and make connections in an exciting and fast-paced corner of the advertising industry. There is significant potential for learning and growth within the role.
Working Pattern
This role is based in our Soho office Monday–Thursday, with remote working Friday.
Key Responsibilities
Team & Administrative Support:
– Provide day-to-day admin support across multiple projects and team members
– Manage shared inboxes, calendars, meeting scheduling and respond to queries
– Book travel including flights, hotels, and accommodation, and create itineraries
– Handle registrations and payments for training courses and events
– Maintain organised systems, databases and documentation
– Support senior team members with ad hoc admin tasks
Communications & Content:
– Assist with management of social media channels
– Write, edit and proof read copy for newsletters, website and digital channels
– Keep the APA website up to date with new posts, events and announcements
– Ensure online member profiles are accurately maintained and regularly updated
– Support member outreach and maintain CRM systems
– Help ensure consistent tone of voice and branding across communications
Events & Projects:
– Support the planning and delivery of training courses and industry events
– Assist with event logistics including guest lists, schedules and suppliers
– Prepare presentations and materials for events
– Provide on-the-day support where required
Creative & Design Support:
– Create visual content for marketing and communications materials across our membership, social channels and wider networks
– Design assets using Canva and/or Adobe
– Assist with presentations, decks and branded materials
– Support general design and layout needs across the team
Office Management:
– Oversee general office management including ordering supplies and liaising with suppliers
– Ensure the office is clean, organised and running smoothly
– Coordinate with cleaners and resolve any office or utility issues
– Greet guests and answer phones
Skills & Experience
Essential
– Highly organised with excellent attention to detail
– Strong administrative and organisational skills
– Excellent written, verbal and interpersonal communication
– Ability to prioritise workload and manage multiple projects simultaneously
– Proactive, resourceful and solutions-focused
– Confident working across a range of tasks and responsibilities
– Strong knowledge of MS Office Suite
Desirable
– Experience in a similar coordinator / communications role
– Experience with Canva, Adobe Express (or Adobe Creative Suite), WordPress, Mailchimp and social media platforms
Additional Information
Salary to be discussed.
How to Apply
Please email Alesia Duff-Farrier with:
– Your CV
– A cover letter
– Your notice period (if applicable)
We look forward to hearing from you!