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Posted on February 10, 2023

Scheduling Assistant

This role works closely with the Head of Scheduling and the Production Department, ensuring that day-to-day booking tasks are maintained and completed in a timely manner to facilitate the smooth running of projects. This role will allow the candidate to develop a good grounding of VFX Pipeline. The Scheduling Assistant oversees project and freelancer bookings as well as providing assistance on other ad-hoc tasks as required.

Key responsibilities

  • Pencilling/booking time in Ceta, as and when requests come through via email or Slack.
  • Prioritising jobs efficiently on a first come, first served basis, with the ability to filter requests based on their urgency.
  • Checking holidays and operators’ time off for the various departments, looking into the future and arranging extra cover as necessary.
  • Checking costs against a job and pushing to get cost signed of from MD/COO.

We don’t expect someone to have all this technical knowledge from the get-go but in time you will learn……

Key skills

Staff Relationships

  • Pro-actively resolving any issues that are presented to you, always aiming to concentrate on solving a problem, while having the ability to move forwards with producers and help them find a solution, in a calm and re-assuring manner.
  • Communicating any Operator or Machine issues with engineering, quickly and efficiently.
  • Building a good relationship with producers (scheduling’s clients), based on trust, and an understanding that we will always strive to meet their needs. While not being afraid to push back if necessary.

Organisational skills

  • Managing your inbox and requests efficiently to ensure that scheduling is always fair.
  • Always aiming to maximise the output of work throughout the company as a whole, utilising all resources available to you at any one time.
  • Pro-actively offering spare time when ops are free, in case producers haven’t seen the availability, or if bookings change at the last minute.

External relationships

  • Communicates effectively with freelancers so that it promotes a friendly and professional image of Absolute.
  • Responds to freelancers in a timely manner so that we don’t lose our bookings / pencils.
  • Start to understand the skillsets of freelancers that we have as contacts so that you can identify the right people for the right job.

Technical knowledge

  • You will gain a solid understanding of online facility services, infrastructure and VFX pipelines.
  • Good understanding of CETA and the functions that exist within it.
  • Willing to contribute ideas for any efficiencies or process changes to make things run smoother.

Please apply at the link below.