Sorry, this job's application date has passed.
Back to all jobs
distillery
Posted on October 18, 2021

Office Manager / Personal Assistant

We are a multi-award winning content studio on a mission to help big brands win new fans. We are proud to call a number of global brands our clients, including Google, Amazon, Youtube, Microsoft and a host of others. In February we were named Campaign’s Independent Agency of the Year.

Our London office is currently looking for a superstar Office Manager and Personal Assistant. You’ll be responsible for managing our London office, and helping our CEO and MD manage their diaries. This is an exciting opportunity for someone who enjoys working in a fast paced environment, who has the ability to juggle many balls.

RESPONSIBILITIES

  • Working with other members of the team; from liaising with the MD and Exec Producer.
  • Sourcing and booking suppliers as per requirements for the office
  • Raise NDA’s and POs for freelancers and suppliers where necessary
  • Responsible for keeping the office environment in tip-top shape
  • Proactively look for ways of improving efficiencies within the office environment.
  • Liaising with the landlord, cleaner and maintenance
  • Help maintain the Distillery intranet with HR to create a smooth and easy to navigate site for current employees, future employees and freelancers
  • Manage the CEO email & diary communications
  • Prepare meeting agendas, perform research for meetings and take minutes where required
  • Book business travel, including flights, transportation and accomodation for the leadership team
  • Perform front of house duties such as answering the phones
  • Liaise with clients, suppliers and guests as required for visits to the office
  • Assist with organising Distillery events
  • Manage specific Distillery events when required

SKILLS

  • Highly organised and efficient – you love keeping everything in order
  • Excellent oral and written communication skills
  • Strong analytical and numerical skills
  • The ability to prioritise, use initiative and perform in a fast-paced environment
  • Excellent email and phone etiquette
  • Experience using Google Drive is a big plus

What’s on offer:

  • Competitive salary and new business bonus
  • 22 days holidays’ per year + bank holidays
  • 3 faith days off each year in addition to annual leave
  • Private Health Insurance
  • Climate perks – additional days off for not taking the plane
  • Cycle to Work Scheme
  • Hybrid working
  • Be part of our “giving back” initiative
  • Climate Perks (additional days off for using green friendly transport for your holidays)

Please send applications to  [email protected]