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Posted on July 6, 2021

HR Administrator

We are seeking a HR Administrator to assist the Talent team, with a focus on the new starter onboarding and leaver processes. The role will support the Talent (HR) Advisor in all relevant administration, system updates and processes.

Responsibilities:

Administration for core HR employee lifecycle processes, duties include but are not limited to:

  • Prepare and issue employee / freelancer / worker contracts using the appropriate templates. Tracking the return of signed contracts using DocuSign.
  • Onboarding process for new starters, including right to work checks, induction set up, first day info.
  • Work closely with the IT team to guarantee systems access / equipment is ready from day 1.
  • Input starter / leaver data into internal databases and online systems.
  • Tracking of probationary review dates, and contract end dates.
  • Assist the Talent Advisor and CG Studio Manager with providing information to Payroll.
  • Liaise with multiple internal teams regarding their freelancer staff population, ensuring relevant HMRC and Company guidelines are followed.
  • Organise files and maintain documents (electronic and printed documents).
  • Maintain data quality & consistency and undertake regular auditing to ensure data quality is maintained within the various systems.
  • Ensure queries are dealt with in a timely manner.

Skills:

  • Relevant experience in a similar role and fast paced environment.
  • Able to prioritise multiple administrative tasks and deliver a strong service under pressure.
  • Excellent knowledge of Microsoft Office, particularly Word and Excel, and confident using multiple online tools.
  • Meticulous, process-based approach to completing tasks with great eye for detail.
  • Excellent interpersonal skills to deal with staff at all levels in the Company.
  • Enjoys working collaboratively in a team, demonstrates initiative and can work independently with confidence.

Nice to have:

  • At least 2 years relevant experience.
  • Recent and relevant experience in / knowledge of Production/Amination companies.
  • An understanding of the principles and best practice in relation to HMRC Film, Television and Production Industry Guidance Notes.
  • CIPD Level 3 would be an advantage, but not necessary.

Who are we?

Passion is an award-winning independent production company with a 33-year heritage in making animated shorts, commercials, documentary series and features. Founded in London, Passion is a truly international company with studios in Paris, Barcelona, and producers in the USA. With world renowned animation talent, an Oscar Winning Feature Documentary team, experiential expertise, and a design driven sister-studio, Passion is uniquely positioned to create ground-breaking work for any medium.

Terms
A permanent, full-time role. COVID restrictions dependant, this role will be based in our Central London office at least 2 to 3 days per week (must include a Monday and Thursday), with the other days from home.

A full-time salary of £24,000 – £25,000 per annum, dependant on experience. Our standard working hours are 40 per week and we offer 25 days holiday plus bank holidays.  Benefits include a group pension of 5% matching and BUPA.

To apply, please send a CV and cover letter to: [email protected] with your name and ‘HR Administrator’ in the subject line by Friday 16th July. First round interviews will take place via Zoom.