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Posted on November 11, 2022

General Manager

 About TEA films 

We are an award-winning film production company, led by brothers Adam Kes Hipkin and Dan Patrick Hipkin (the Co-Directors). 

We were founded in 2008 based on a love of diverse and inclusive storytelling. Our team of creatives work hand-in-hand with clients, bringing the consistency of an in-house production team to every project. 

We work collaboratively at every stage of production to produce quality tailored content. We are looking for somebody with a passion for our mission whose values align with ours. 

Our work is broken down into four categories: 

  • Film & Docs (BBC, MTV, and Picturehouse Cinemas) 
  • Theatre (The Royal Court, The Globe, The Young Vic, Donmar Warehouse, Secret Cinema, and Punchdrunk) 
  • Music (Fender, Spotify, npr Tiny Desk, Audio Network, BBC Introducing, and The Close Encounter Club). 
  • Promos (BBC, BFI, NSPCC, Porsche, The WOW Foundation, Imperial War Museums, Hugo Boss, and Barclays) 

Role Summary 

We are seeking an efficient and reliable individual who will be a key role within the core team. Responsible for the day-to-day operations of the company, you will work closely with the two Co-Directors in all aspects of project operations, administration, and finance. We are looking for someone who enjoys maintaining systems and processes. 

This is an exciting time to be joining the TEA films team as we are expanding and our clients are becoming wider ranging and more diverse. We have also recently moved into our new offices in Brixton with space to develop and grow. 

Job Details 

  • Responsible to: The Co-Directors 
  • Responsible for: Freelancers 
  • Salary: £32,000 per annum 
  • Pension: Auto-enrolment in the company pension scheme on completion of probation, with 5% employee and 3% employer contribution. 
  • Employment Period: 12 Months with a view to becoming Permanent. 
  • Hours: Monday to Friday 10am-6pm. Some evening and weekend work may be required, and TEA films offer a TOIL Policy. 
  • Annual Leave: 23 days per annum, plus bank holidays. An additional day’s holiday will be added per calendar year of full-time employment up to 28 days. 
  • Probationary Period: Three months 
  • Start Date: As soon as possible according to the candidate’s notice period. 

Leadership, Management & Strategic Planning 

  • Help appoint and manage all staff and freelance personnel, including drawing up contracts, management of timesheets and oversight of invoice payments. 
  • Develop and maintain employment policies in line with legislation including Recruitment Policy, Induction Policy, and Training Policy. 
  • Deliver compliance with all legal obligations and requirements including Companies Act, Insurances, Health & Safety, Employment Law, and Data Protection. 
  • Develop and deliver all company policies including Equal Opportunities Policy, Diversity Action Plan, Environmental Policy, Safe Working Practices Policy, and Employment, Grievance and Dispute Policy. 
  • To lead on project and other funding applications. 
  • To proactively reach out for new business and clients for TEA films. 
  • Devise and manage a system of office management to include project timings and invoice control. 
  • To initiate project planning from first enquiry to client sign off including liaison with TEA films Co-Directors. 
  • To be the principle point of contact with Brixton House on all office and facilities matters. 
  • To maintain staff development, leave and sickness records. 
  • To maintain the Company Handbook and ensure all the HR and company policies, practices and action plans are up to date. 
  • Work with the Co-Directors to establish and manage effective partnerships in order to achieve ambitions and support successful delivery. 
  • Develop marketing and branding strategies for TEA films. 
  • Develop and update our newsletter database and sending out e-newsletters. 

Finance 

  • Deliver the day-today financial management of TEA films, including: running the monthly payroll, PAYE, National Insurance, Pensions and all other payroll requirements. 
  • Preparation of any finance reports as required. 
  • Preparation of quarterly VAT returns. 
  • Carrying out the company’s financial duties using a computerised accounting package (currently QuickBooks) including data input, payments, sales invoicing, bank reconciliation. 
  • Identifying potential fundraising opportunities. 
  • Oversee core operation element of project budgets. 

General 

Deliver the day-to-day administration of TEA films including: 

  • Maintaining the company office including maintaining paperless filing systems. 
  • Handling correspondence and enquires. 
  • Ordering stationery and office supplies where necessary. 
  • Taking detailed minutes at meetings. 
  • Arranging the necessary annual insurances, including review of breadth of levels of cover. 
  • Handling any insurance claims correspondence. 
  • Ensuring all necessary risk assessments are carried out for all of TEA films activities. 
  • Ensuring all relevant DBS (Disclosure and Barring Service) checks are carried out. 

Any other duties as may be reasonably required by the Co-Directors including: 

  • Attend weekly company meetings and team meetings and update on activities as required. 
  • Represent TEA films at events and advocating for the company. 
  • Undertake any additional tasks as may be required by the Co-Directors 
  • Assisting the Co-Directors in maintaining TEA films Twitter, Instagram, Facebook and other social media. 

Person Specification 

Essential skills, experience and attributes: 

  • Minimum of two years’ experience in a similar position in a creative environment. 
  • Enthusiasm to drive forward a dynamic and award-winning film company. 
  • Knowledge of relevant software and spreadsheets. 
  • Experience of contract negotiations with production companies as well as freelance creatives. 
  • Enjoys being a member of a creative and dynamic team. 
  • Excellent budgetary and financial management skills and ability to deliver on financial targets. 
  • The ability to be highly organised with excellent administrative skills. 
  • Excellent people management with the ability to inspire and motivate with a warm, collaborate attitude. 

Desirable skills, experience and attributes: 

  • Experience of developing partnerships. 
  • A demonstrable commitment to equality and inclusivity. 
  • The confidence to work independently but also as part of a team. 
  • Experience of managing HR work. 
  • Ability to manage tasks and work under pressure. 
  • Flexibility to delivering and developing the role in tandem with the needs of the company. 
  • Self-motivated and able to use initiative. 

How To Apply 

If you need any assistance or have any questions about the role, please contact Adam Kes Hipkin via [email protected] 

If you would like to submit your application in a different format, we would be happy to accommodate this too. For example, this could be a short video or audio recording (up to five minutes in length) rather than a cover letter. Again, please contact [email protected] to discuss this. 

  • Closing date for applications: 2nd of December 2022 
  • Interviews First Round: 8th and 9th of December 2022 
  • Interviews Second Round: 15th of December 2022 
  • Notification of Role: 16th of December 2022 

Please send us your CV and a Cover Letter outlining your suitability for the position to [email protected] with the subject line: General Manager Application. 

Applicants should also provide contact details for two references, we will seek your permission before making direct contact with any referees. Please note that it is likely we will seek to take up one reference for candidates progressing to the second interview, prior to making an offer. This will be discussed at the first interview. All offers of employment will be subject to the receipt of satisfactory references. All applicants must be eligible to work within the UK. Applications should be sent before the closing date and time; applicants received after this deadline will not be considered. 

Equal Opportunity 

Candidates who are shortlisted for interview will be given the opportunity to specify any access needs so that appropriate arrangements can be made. TEA films strive to be an Equal Opportunities Employer and to ensure that no person is unfairly discriminated against in its recruitment and selection policies and procedures. 

Your application and any associated personal information will be stored and processed in accordance with our Privacy Policy. If you are employed by us, the information you supply will be kept securely and will form part of your employment record. All information will be treated in confidence and used only to provide information for monitoring and evaluation purposes.