Posted on November 28, 2019

Finance Manager

Closing: December 23rd 2019

Finance Manager: Available immediately

Not To Scale (www.nottoscale.tv) is an award-winning independent film and animation content business with studios in London, New York and LA. We need a dynamic accountant to be responsible for supporting all day to day accounting functions across three offices reporting to the Finance Director.

Not To Scale are looking for an ambitious finance manager – part-qualified or returning to work, who ideally has worked in a project management business and has worked with Sage 50 and Xero accounting.

The role will involve accounting for the UK, US and Netherlands office. Working closely with the Finance Director, this is a great chance to learn a lot about the TV animation and film production industry and progress your accounting qualifications and experience.

Duties will include the following functions: –

General

Working on a daily basis on the cash flow forecasting for the business. Keeping the Finance Director informed on a weekly basis of billing, the cash position of the business and cashflow projections over the forthcoming weeks.

Daily bank reconciliations for all accounts.

Posting all transactions to the accounting system in a systematic and accurate manner.

Maintaining the accuracy of 3 (sales, purchases and cash) accounting ledgers at all times.

Assisting with the preparation of Quarterly VAT returns

Management Accounts

Assisting the Finance Director with the preparation of detailed monthly management accounts for each of the 3 offices with comparison to Budget for management by the 20th of each month.

Sales

Invoicing clients as advised by producers.

Invoicing clients according to their specific stipulations (e.g. purchase orders)

Chasing debtors and ensuring debtors pay as soon as possible within agreed terms

Highlight problem debtors to the Finance Director account managers as soon as possible

Purchases

Recording all purchase ledger invoices accurately and in a timely manner

Making sure all invoices are signed off before processing the payment.

Paying suppliers and preparing weekly payment runs for the Finance Director to approve. Ensuring payments are in accordance with their terms, and the projected the cashflow.

Advising suppliers of payments made.

Banking

Posting all bank transactions regularly and accurately

Reconciling all bank accounts weekly

Advising the FD of the bank balance to ensure that short term cash flow is adequate

Working with the FD to produce weekly Cash forecast for each office on Mondays

Petty cash & Credit Card

Maintaining and distributing petty cash

Posting all petty cash transactions timely and accurately

Reconciling the petty cash and credit card statement monthly

HR

Processing monthly payroll and payments

Assisting the FD with reconciling the PAYE, NI and Net Pay on Sage

Keeping track of holidays, sick leave etc.

Project Accounting

Keep communication open with producers and the Finance Director on all projects.

Working closely with the Finance Director to maintain full job costing records in respect of each project and liaising with producers to investigate any variance to budget

Ensure sales invoices are raised as required, and crew are paid as per instructions from Producer

Intercompany

Ensure that all intercompany postings are maintained and posted accurately

Help the Finance Director check bank accounts every morning

Update cashflow every day as and when customer invoices are raised, and supplier invoices received to ensure up to date/accurate records

Credit control every day

Post the monthly petty cash reconciliation

Raise rental income invoices every month to Amsterdam, NY and London (

Help the Finance Director prepare quarterly VAT returns

Assistance with the monthly management accounts

Ensure bank recs up to date

Assist the Finance Director with key balance sheet reconciliations.

Assist with Project reconciliations

Approve and maintain holiday requests and sickness records, assist in recruitment

Benefits:

  • Flexible working hours
  • Casual dress
  • Subsidised commuter solution
  • Company events & social hours
  • Work from home opportunities

 

Please send a covering letter and CV to Finance Director; Paul Purcell [email protected]