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Posted on December 9, 2021

Finance Assistant

Finance Assistant

Spindle, a multi-award winning creative studio and production company based in London, is seeking an enthusiastic and talented individual for a Finance Assistant role.

A part time role (16-20 hours per week, spread across 3/4 days) you will be responsible for supporting the business with the smooth running of all the company’s day to day financial requirements, and the accurate and complete maintenance of the company’s accounting records, liaising with the company’s external accountants and Finance Manager as necessary.

Reporting to: Finance Manager/FD

You will have had Experience in an accounts/finance office environment, be inquisitive and operate with a critical eye to ensure anomalies are spotted and resolved, be confident in working alone or as directed, and take a pride in ensuring great service to the rest of the business through the work that you

Key Responsibilities of the Role

  • Assisting with Budgets for Productions
  • Wrapping budgets from external producers and submitting all their paperwork via our financial systems, ensuring accurate coding of costs and reconciliation, following up where any information is missing or incomplete (i.e The return of float money).
  • Assisting in-house Producers with good financial practice for budget management and wraps.
  • Liaising with Accountants to ensure monthly payroll information is passed to them for processing
  • Manage supplier invoices and expenses invoices onto the Xero systems, coding and posting to ensure accuracy and completeness in Dext.
  • Weekly (or ad hoc) payment run, using Xero. Preparing a proposed payment list for authorisation by a Director, and upon approval completing the payment run.
  • Managing accounts with ongoing suppliers (Flight Centre, Insurance, Taxi company, etc), making recommendations if better services/options are available.
  • General support to the Directors
  • Assisting with expenses, receipts, credit card and any other administrative matters
  • Liaise with the company’s accountants, ensuring any accounting queries are dealt with promptly and fully.
  • Keep the P&L account and Balance Sheet on Xero in good order, review account codes with a critical eye as necessary to ensure transactions are correctly coded and any anomalies are followed up and resolved.
  • Review the automatic bank feeds daily, for both US $ and UK £ bank accounts ensure all is as expected and monitor cashflow, bringing any points of concern to attention promptly.
  • Foreign Exchange and credit cards – recording transactions, making payments and top ups as directed.
  • Produce sales invoices from Xero system on request
  • Client contact chasing up unpaid invoices

Salary

Competitive salary depends on experience.

Please email cover letter and CV to [email protected]  and [email protected] with subject: “Finance Assistant”