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Posted on March 10, 2023

Coordinator

JOB TITLE: COORDINATOR

REPORTS TO: HEAD COORDINATOR

LOCATION: OLD STREET, LONDON, UK

HOURS: 9:30AM – 6:30 PM (40 HOURS) PER WEEK CONTRACT: PERMANENT  SALARY: £24,856 PER ANNUM

ABOUT STINK  

STINK LONDON IS PART OF A GLOBAL CREATIVE NETWORK THAT IS PROUD TO WORK WITH CLIENTS ACROSS  ADVERTISING, ENTERTAINMENT, MUSIC, AND THE ARTS. STINK LONDON IS MADE UP OF STINK FILMS A  CREATIVE PRODUCTION COMPANY WORKING ALONGSIDE STINK STUDIOS A CREATIVE STUDIO FOR A DIGITAL  FIRST WORLD.

ABOUT THE ROLE 

WE ARE LOOKING FOR A CO-ORDINATOR TO JOIN OUR FRONT OF HOUSE TEAM. THE AIM OF THIS ROLE IS TO  PROVIDE ADMINISTRATIVE SUPPORT TO STINK FILMS AND STINK STUDIOS AS PART OF TEAM OF TWO/THREE.  THIS INVOLVES THE EFFECTIVE CO-ORDINATION AND MANAGEMENT OF THE DAY-TO-DAY RUNNING OF THE  OFFICE, WHILE PROVIDING HIGH LEVELS OF CUSTOMER SERVICE TO CLIENTS.

ABOUT YOU  

THE SUCCESSFUL CANDIDATE MUST HAVE EXCEPTIONAL PEOPLE SKILLS, IT SKILLS AND EXPERIENCE OF  WORKING IN A FAST-PACED CLIENT FACING ENVIRONMENT.

KEY RESPONSIBILITIES  

FRONT OF HOUSE  

  • MANAGE RECEPTION, PHONES, AND OFFICE DUTIES
  • MEET AND GREET CLIENTS AND RESPOND TO QUERIES
  • COORDINATE DAILY MAIL PICKUP AND COURIERS
  • MANAGE THE ALLOCATION OF MEETING ROOMS.
  • EFFECTIVELY MANAGE PETTY CASH FLOAT
  • MANAGE THE DAY-TO-DAY OFFICE ACTIVITIES (E.G. RE-STOCKING OF KITCHEN AND HELP KEEP TIDY  ETC.
  • LIAISE WITH BUILDING MANAGERS TO DISCUSS UPKEEP OF THE OFFICE AND REPRESENT STINK AT MORELANDS TENANT MEETINGS.
  • MAINTAIN RELATIONSHIPS AND LIAISE WITH RELEVANT COMPANIES (SERVICES AND SUPPLIERS) TO  COMMUNICATE CHANGING OPENING HOURS.
  • MANAGE COVID PROTOCOLS IN THE OFFICE TO ENSURE AN ON-GOING SAFE WORKING  ENVIRONMENT

CO-ORDINATOR DUTIES  

  • PROVIDE CASTING CUT DOWNS USING PREMIERE PRO
  • CREATE SHOWREELS FOR DIRECTORS AND CLIENTS
  • ASSIST WITH CREATIVE RESEARCH
  • ASSIST IN SLIDE PRESENTATIONS FOR PITCHES
  • LOG AND UPDATE SCRIPTS INTO DATABASE (COPPER CRM)
  • COORDINATE WEEKLY PRODUCTION CALL CONTENT
  • BOOK TRAVEL FOR PRODUCERS, DIRECTORS AND CREW
  • PROVIDE TRAVEL ITINERARY FOR PRODUCERS, DIRECTORS, AND CREW
  • BOOK AND ORGANISE FREELANCE RESEARCHERS AND STAFF
  • SOURCE PROPS AND CAMERA EQUIPMENT
  • FIND LOCATIONS FOR SHOOTS
  • LIAISE WITH CASTING AGENCIES TO FIND EXTRAS (FEATURES & BACKGROUND)
  • SOURCE AND BOOK REHEARSAL SPACES
  • LOG AND MANAGE HARD DRIVES IN POST-PRODUCTION PROCESS
  • MANAGE SPOTS USING FILESTORE (WIREDRIVE)
  • LOG EXPENSES FOR PRODUCERS AND OFFICE
  • PROVIDE ASSISTANCE AND ATTEND SHOOT DAYS AS REQUIRED
  • SUBMIT ENTRIES FOR INTERNATIONALLY RECOGNISED AWARDS (CANNES LIONS, D&AD, LIA,  UKMVA ETC.)
  • PROVIDE AWARD ENTRIES AS PER TECHNICAL SPECIFICATIONS (COMPRESSION/ MASKING BRAND  NAMES/ ASPECT RATIO)

COMMUNICATION 

  • CURATE CONTENT FOR STINKS’ WEEKLY GLOBAL NEWSLETTER FHN (FRIDAY HOT NEWS)
  • REGULAR UPDATES OF STINK FILMS WEBSITE
  • MANAGE SOCIAL MEDIA PAGES FOR THE STINK FILMS (PHOTO/ VIDEO EDITING/ COPY FOR POSTS)
  • FACILITATE ONLINE TUTORIALS ON HOW TO USE WIREDRIVE/ COPPER
  • ORGANISE, CREATE, AND MANAGE EMAIL GROUPS

SKILLS/EXPERIENCE  

(D) DESIRABLE (E) ESSENTIAL 

  • EXPERIENCE WORKING IN THE MEDIA INDUSTRY (D).
  • PROVEN EXPERIENCE IN CUSTOMER SERVICE AND OFFICE MANAGEMENT (E)
  • EXPERIENCE MANAGING PETTY CASH (D)
  • PROVEN ABILITY TO WORK UNDER PRESSURE MANAGING MULTIPLE TASKS (D)
  • EXCELLENT IT SKILLS AND KNOWLEDGE OF SYSTEMS (E)
  • PROFICIENT USER OF MICROSOFT OFFICE (E)

JOB DESCRIPTIONS CANNOT BE EXHAUSTIVE, AND THE POST-HOLDER MAY BE REQUIRED TO UNDERTAKE  OTHER DUTIES, WHICH ARE BROADLY IN LINE WITH THE ABOVE KEY RESPONSIBILITIES.

HOW TO APPLY

ARE YOU AVAILABLE TO START IMMEDIATELY, IF YOU ARE, PLEASE SUBMIT YOUR  CV AND short snappy PERSONAL STATEMENT outlining why you are interested in this opportunity TO [email protected] BY 17:00pm Wednesday 15th March 2023.

Stink invites applications from all sections of society. We are committed to equal employment opportunity regardless of race, religion, ethnic or national origin, age, disability, sexual orientation, gender identity or on any other basis. If you have a disability or additional need that requires accommodation, please do not hesitate to let us know.

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